Download 2013 Vendor Form Here (click)
Download 2013 Sponsor Form Here (click)
NOTE: Vendors must fill out both forms - one is for your ad which is included in the vendor fee.
Any individual or party may Sponsor and choose an ad in number of sizes.
Download 2013 Sponsor Form Here (click)
NOTE: Vendors must fill out both forms - one is for your ad which is included in the vendor fee.
Any individual or party may Sponsor and choose an ad in number of sizes.
Dear Friends of the Earth,
We welcome your participation in the 6th annual Grey to Green Festival, happening Saturday, September 21, 2013! The festival transforms Wick Park in Youngstown’s Wick Park Historic District into a bustling marketplace energized by local and regional vendors and exhibitors who share a common purpose of caring for the environment around them.
The mission of the Grey to Green festival is to raise awareness of environmental issues in the Mahoning Valley region, encouraging sustainable living and business practices, invigorating local green businesses, and helping to beautify Wick Park. For the sixth year in a row, the Grey to Green Festival will attract a diverse audience of people. Since its inception in 2008, the Grey to Green festival has grown to be an anticipated community celebration. We are looking forward to vendors and exhibitors participating in the festivities at Wick Park, along with arts and crafts exhibitors, workshops, children’s and family activities. There is no charge to attend the festival; however vendors and exhibitors are asked to contribute a $35.00 donation for which they will receive table space and a business card-sized advertisement in the festival program. With increased interest from local and regional elected officials, businesses, and concerned citizens, the Grey to Green Festival is a prime opportunity to highlight your organization or business. Guidelines to VendingGREY TO GREEN FESTIVAL EXHIBIT RULES & REGULATIONS
AGREEMENT TO RULES AND REGULATIONS: Exhibitor agrees abide by following Festival rules, and by any additional rules made by Festival management for the efficient or safe operation of the Festival. FESTIVAL SET UP and DISMANTLING: Dates and hours for installing exhibits are from 8:00 am to 10:00 am, September 21, 2013. Dismantling is required within 2 hours of Festival closure. All exhibitors must be open for business during Festival hours and no dismantling or packing may be started before the official close of the festival. Any exhibitor which fails to setup, exhibit and dismantle during the above listed times in its contracted space on the day of the festival will have automatically forfeited their booth deposit. In the event any exhibitor fails to remove his exhibit in the allotted time, Festival management reserves the right to ship the exhibit through a carrier of its own choosing or to place same in a storage warehouse subject to the exhibitor’s disposition at exhibitor’s expense. 1.One of the overriding goals of the festival is to “walk our talk” and provide an example of how events can be ‘GREEN” and produce very little waste. This event is solution–oriented; participants can engage in activities meant to enable them to immediately make changes to conserve water or energy and engage in other sustainable practices. Marketing and promotional materials should use double-sided printing and it is highly recommended that our vendors and exhibitors use recycled paper for promotional items. We will be notifying the public that they should bring reusable bags with them to carry purchased items and information. We will also be providing reusable bags for purchase. Vendors and Exhibitors may do the same. We are encouraging our vendors and exhibitors to avoid using plastic bags when possible. DISPLAYS AND DECORATIONS: No signs, advertising devices or merchandise shall be displayed outside the exhibit space or project above or beyond limits of exhibit space. Exhibitors must not deface park grounds in any way through the use of nails, tacks, glue, paint, etc. No exhibit, merchandise, equipment, trunks, cases or packing materials shall be brought into or out of the exhibit space during exhibit hours. |
Become a SponsorYou can participate by becoming a sponsor- any individual or party may Sponsor and choose an ad in number of sizes. Your support is appreciated!
Earthbuilder: $500.00 and up. Full page advertisement (8.5 x 11 inches) Tree Planter: $250. Half page advertisement (5.5 x 8.5 inches) Rainmaker: $150. Quarter page advertisement (4.25 x 5.5 inches) Dreamcatcher: $50. Double Business card size (4.25 x 2.5 inches) Friend of the Earth: $35. Business card size (Vendor level sponsorship) Leaves of Grass: $10. Name listing Get your forms!Vendor info >> PRINT/download forms
HERE: (vendor application, 4 pages long), and HERE: Sponsorship form Please note that tables/chairs/tents are provided by the Festival. If you need to bring additional equipment, please notify us in the application. Vendors need to fill out both Vendor application *and* Sponsor form. The $35 Vendor fee includes an eighth of a page size ad in the festival booklet/program; Vendor application, Sponsor form and check [made out to: CityScape] must be postmarked by August 10, and mailed to: Grey to Green Festival c/o Debra Weaver 1330 Wick Avenue Youngstown, Ohio 44505 To be postmarked by Saturday, August 10, 2013 Guidelines to Vending Cont.SUBLETTING/ SHARING OF SPACE:
Exhibitors may show and sell only their own goods, and not those of others, and may not take orders on anyone else’s behalf. Only paying exhibitors may solicit business from their booth. Violators are subject to removal from the Festival. EXHIBITOR CONDUCT: Exhibitor shall abide by and observe all laws, rules, regulations, and ordinances of the City of Youngstown and Parks and Recreation Commission. Activities by exhibitors must be confined to their exhibit space. Distribution by exhibitors of any printed matter, souvenirs, samples or other articles shall be restricted to within the space occupied by their exhibits. The distribution of any articles which interfere with, or obstruct access to neighboring booths or that impede aisles is prohibited. Devices making loud or excessive noise are prohibited, and Festival management reserves the right to determine if sound level is excessive. Exhibitor shall not enter into another exhibitor’s space without invitation or when unattended, nor may they handle or remove anything whatsoever from another exhibitor’s space. PRODUCT DISPLAYED: Products displayed by exhibitor must conform to, or be of a similar nature to, the products presented by exhibitor during the exhibit space application process. Any displayed merchandise determined by Festival management to (a) not conform to the products presented during the application process, and/or (b) be inappropriate for display at the Festival will be removed to storage, at exhibitor’s expense, for the duration of the show. Exhibitors found to be in violation may be excluded from future participation in Festivals. Exhibitor should be able to prove that it owns the intellectual property rights to all products exhibited at its booth. Exhibitor agrees to indemnify Festival management for any and all costs, including attorney’s fees, for any action brought against Festival management with respect to any claims regarding the exhibitor’s intellectual property. Festival management reserves the right to exclude any potential exhibitor if, in Festival management’s sole discretion, the exhibitor or the material proposed to be exhibited is not deemed appropriate. |